During operation, businesses may need to change their production or business addresses. This article will provide detailed information about the process of changing a business address in the same or different county, and the procedures involved.
According to Article 42 of the Law on Enterprises 2020:
- The head office of the enterprise must be located in the territory of Vietnam, be the contact address and be determined according to the boundaries of the administrative unit; having a telephone number, fax number and email (if any).
- The address must be clearly defined, including the number of houses, alleys, streets, villages, hamlets, communes, wards, townships, urban districts, towns, provincial cities, provinces and centrally-run cities.
- According to Clause 7, Article 80 of Decree 96/2015/ND-CP, if the business registration certificate states that the head office is an apartment building or a collective house, the enterprise must change the address of its head office to another location.
- The head office located in the apartment building must have the function of leasing the office and papers proving the use of the apartment building as the company's office.
- The address of the head office must have legal documents proving the ownership or right to use.
1. Change of address in the same district
Step 1: Prepare the dossier
- Notification of changes in business registration contents.
- Decision and minutes of the meeting of the Board of Members/General Meeting of Shareholders.
- Decision of the company owner (for a single-member limited liability company).
- Power of attorney (if not the legal representative submits the dossier).
Step 2: Submit the application at the One
- Stop Department of the Business Registration Office.
Step 3: Receive the results at the Business Registration Office.
2. Change of address in another district
Step 1: Procedures with the tax authority
- Submit the dossier at the old Tax Sub
-Department to finalize tax.
- Close the invoice (if any).
Step 2: Change business registration
- The dossier includes Form 09-MST, Notice of change in enterprise registration contents, decision, and minutes of the meeting of the Board of Members/General Meeting of Shareholders.
- Power of attorney to carry out procedures.
Step 3: Re-engrave the seal (if any).
Step 4: Notify the tax authority of the change of head office and use of VAT invoices.
- Re-engrave the seal (if necessary). - Adjust invoice information.
- Change information at health and social insurance agencies.
- Notify partners and customers.
According to Decree 50/2016/ND-CP:
- A fine of between VND 1,000,000 and VND 15,000,000 depending on the delay in notifying the change of address
1. Is it necessary to publish a newspaper when changing the company's address?
- Not required, except for some special types of companies.
2. Can I set up my headquarters in an apartment?
- The current law does not allow the company's headquarters to be located in the apartment.
3. Is it necessary to make tax finalization if I change my address in another district/province?
- Just close the tax to transfer the district, no need to finalize the tax.
Please contact us:
A DONG IP – TRANSLATION – CONSULTANCY COMPANY
Room F2&F3, No. 2 Phung Khac Khoan Street, Da Kao Ward, District 1, Ho Chi Minh City, Viet Nam
Tel: 84-28 3926 0120 – 39260125
Email: consultant@a-dong.com.vn; info@a-dong.com.vn
Website: a-dong.com.vn
